Travelling or Arranging Transportation for Someone Else?
Corporate airport transportation often involves two contacts: the passenger and the person arranging the reservation.
Booking Your Own Transfer
Provide your flight, destination, passenger count and luggage information through our online quotation system. We use these details to plan your YYC pickup, meeting instructions and vehicle.
Booking for an Executive or Corporate Guest
Executive assistants, travel managers and authorized company representatives can provide separate information for themselves and the passenger.
We record both contacts on the reservation and direct operational updates to the passenger, booking contact or both. Please identify anyone authorized to approve itinerary or service changes.
Corporate Transfers Between YYC and Calgary
We provide private airport transportation between YYC and downtown Calgary offices, corporate headquarters, business hotels, private residences, client offices, conference venues and confirmed business destinations throughout the city. Common destinations include Calgary TELUS Convention Centre, BMO Centre at Stampede Park, Calgary’s Culture + Entertainment District and commercial areas in northeast, southeast, northwest and southwest Calgary.
This page covers corporate transportation beginning or ending at YYC. For roadshows, business appointments, recurring executive travel and vehicle-on-demand service, visit our corporate transportation page.
Corporate Arrivals at YYC
For an executive arrival, provide the passenger’s name and mobile number, the booking contact’s information, the company name, airline, flight number, arrival date and whether the flight is domestic or international. We also need the complete Calgary destination, passenger and luggage count, requested name-sign wording and any child-seat or accessibility requirements.
Include additional stops, meeting appointments, return-transfer details and any company, department or billing reference. We review the information before service and confirm the pickup plan.
Flight Monitoring and Meet-and-Greet
Red Mile Limousine Services monitors the flight information connected to the reservation. Flight monitoring helps us coordinate ordinary early or delayed arrivals.
Notify us if the airline changes the passenger’s flight number or moves the passenger to another flight. That change may affect the chauffeur’s schedule or vehicle assignment.
For inside-terminal meet-and-greet service, the chauffeur waits in the arrivals area with a printed name sign. Confirm the passenger’s mobile number and the exact name or company wording required on the sign.
Sixty Minutes of Included Airport Waiting Time
YYC pickups include 60 minutes of airport waiting time for domestic and international arrivals. The included waiting period begins when the flight arrives at the gate.
After 60 minutes, additional airport waiting is charged in 15-minute increments. Each increment equals one quarter of the applicable vehicle’s hourly rate.
The passenger or booking contact should notify us about customs, baggage, misplaced luggage or difficulty locating the meeting point whenever possible.
Airport waiting is separate from hourly service requested after leaving YYC.
When a Flight Delay Changes the Day
Flight delays can affect a corporate traveller’s entire schedule. A passenger may need to leave luggage at a hotel before attending a meeting, travel directly from YYC to an appointment or ask the chauffeur to wait at the meeting location before continuing to the hotel.
Tell us about potential meetings, hotel stops or vehicle-retention requirements when booking. If the itinerary changes, notify us as soon as you become aware.
We will review the revised route, destination order, hotel luggage stop, meeting schedule, chauffeur and vehicle availability, expected service duration and applicable additional charges.
When the chauffeur and vehicle remain assigned while the passenger attends a meeting, the service changes from a direct airport transfer to airport transportation plus hourly chauffeur service. The additional time is charged according to the applicable vehicle’s hourly rate.
For planned meeting-related waiting or multi-stop business itineraries, visit our hourly and daily service page.
Corporate Departures to YYC
We provide private transportation from Calgary offices, hotels, residences and meeting locations to Calgary International Airport.
Provide the complete pickup address, required pickup time, airline, flight departure time, passenger count, luggage details and any additional stops.
Travel time depends on the Calgary pickup location, time of day, traffic, construction and weather. Allow sufficient time for the drive, luggage unloading, check-in and security screening. Include any company-required airport-arrival allowance with the reservation.
Executive and Corporate Guest Transportation
We arrange YYC transfers for executives, visiting clients, business partners, consultants, job candidates, speakers, conference guests, investors and board members. Service is also available for early-morning departures, late-night arrivals and red-eye flights.
Each vehicle is private for the passenger or corporate party named in the reservation.
Additional Stops and Schedule Changes
We can include confirmed stops to pick up another executive, leave luggage at a Calgary hotel, continue to an office or conference venue, travel directly from YYC to a meeting, wait during an appointment or return to a hotel after the meeting.
Additional stops, extended waiting, destination changes and route changes may affect the price. Requests made during the journey depend on timing, routing, operational feasibility and the vehicle’s next assignment.
Vehicles and Luggage
Vehicle selection depends on the passenger count, itinerary, luggage, privacy requirements and equipment travelling with the passenger. Available categories include executive sedans, business SUVs, passenger vans and Mercedes-Benz Sprinter vans. Each category is described on our fleet page.
Luggage reminder: Passenger seating capacity does not automatically equal luggage capacity.
Tell us about checked bags, carry-on luggage, presentation equipment, production cases, product samples, golf bags or oversized items. We will review the requirements and recommend a suitable vehicle.
Child Seats
Infant, toddler and booster seats are available at no additional charge when requested in advance. Provide the child’s age and requested restraint type. The accompanying adult remains responsible for confirming that the restraint is appropriate and securing the child correctly.
Quotes and Corporate Billing
Use our online quotation system to review pricing and submit the transfer details.
The confirmed price reflects the approved itinerary. Additional stops, extended airport waiting, meeting-related waiting and other service changes may affect the final charge.
Provide any invoice, department, purchase-order or company-reference requirements before service.
Request a Calgary Airport Corporate Transfer
Use the quotation system for an executive airport transfer, client pickup or corporate guest journey within Calgary.
Include the complete itinerary when the request involves separate passenger and booking contacts, special luggage, multiple destinations, meeting-related waiting or corporate billing requirements.
For assistance with a complex itinerary, contact Red Mile Limousine Services or call 587-837-1376.
Frequently Asked Questions
Can an executive assistant book for someone else?
Yes. We record separate information for the passenger and booking contact. Please identify who is authorized to approve itinerary changes.
Can the booking contact receive travel updates?
Yes. Updates can be directed to the passenger, booking contact or both. Provide current mobile numbers with the reservation.
When does the included airport waiting period begin?
The included 60-minute waiting period begins when the flight arrives at the gate. After 60 minutes, additional airport waiting is charged in 15-minute increments at one quarter of the applicable vehicle’s hourly rate.
What happens if a flight delay affects a corporate meeting?
Notify us as soon as possible. We will review the revised route, hotel stop, meeting time and vehicle availability. If the chauffeur waits during the meeting, the additional time becomes hourly chauffeur service.
Can the chauffeur meet the passenger inside YYC?
Yes. Inside-terminal meet-and-greet service includes a printed name sign. Provide the passenger’s name, flight information, mobile number and requested sign wording.
Is the vehicle shared with unrelated passengers?
No. The reserved vehicle is private for the passenger or corporate party included in the booking.
